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Our Modern Approach
to Wedding Planning

We believe wedding planning is an art, not a science. We believe every couple deserves a thoughtfully designed, exceptionally planned celebration that reflects their style in the details both big and small. Most of all, we believe wedding planning should be an entirely stress-free experience that you’ll look back on and treasure for many years to come.

 
 

The Urban Soirée Process

We break down the planning experience into four easy phases:

01. PLANNING

We begin the planning process by laying out the ground work, which involves creating an in-depth budget, setting up your planning checklist, sourcing quality vendors, arranging for room blocks and assisting with building your wedding website. 

02. DESIGN

Now the fun begins, once your vendors are secured -- we will pull together all your pretty details and curate a formal design plan that includes your final color palette and textures, floral design, rental selections, lighting enhancements, stationery details and so much more.

03. coordination

Starting 4 months out, we will narrow down your formal wedding timeline and begin to firm up all the loose details. We will then connect with vendors 6-8 weeks out and coordinate final vendor logistics. The month of the wedding, we will send along a final hair & makeup schedule, bridal party timeline, and a final payment list to help with the weeks leading up to the wedding!

04. event management

Your big day is finally here! Sit back and relax, our team will manage the entire wedding weekend from your ceremony rehearsal to the full wedding day. We are on site to check in with you at hair and makeup, greet vendors and oversee setup, assist with transportation and manage the flow of the entire evening with your vendor team.


A Full-Service Experience

At Urban Soirée, we offer a full-service experience when it comes to planning, design, and event management. Whether working with a guest count of 50 or 300, we approach each wedding as an intimate occasion, full of warmth, romance, and heart. With a design approach that is directly inspired by the old-world romance of New England, we love working alongside couples who share our passion for timeless beauty. Most of all, our goal is to walk alongside you throughout the entire planning process, overseeing every aspect of your wedding day so you can enjoy this special time in your lives!

Our commitment to a highly personalized wedding planning experience means we only take on a select number of weddings each year, giving our clients the undivided attention they deserve.

PLANNING, DESIGN & EVENT MANAGEMENT SERVICES

Each proposal offers the following service options and can be further customized to your needs:

Planning
-Highly Tailored Planning, Design & Event Management Experience
-Unlimited Email Communication
-Pre-Scheduled Check-In Calls & Vendor Meetings 
-Extensive Venue Research, Comparison & Analysis 
-Creation and Management of Extensive Budget Spreadsheet
-Personalized Vendor Recommendations & Contracting Assistance 
-Sourcing of Room Blocks and Transportation
-Vendor Payment Tracking & Reminders 
-Guest RSVP Tracking
-Floor Plan & Table Seating Assistance 
-Wedding Etiquette Guidance 
-Access to Online Planning System, Aisle Planner
-Wedding Website Assistance 
-Rehearsal Dinner Planning, Design & Coordination
-Welcome Reception Planning
-Farewell Brunch Planning

Design
-Initial Mood Board to Hone in on Overall Vision
-Comprehensive Design Plan, Including Color Palette, Textures, Florals, Rentals, Lighting & Stationery
-Coordination of Detailed Table Mockup 
-Sourcing of Decor Vendors and Design Enhancements
-Stationery Design, Etiquette & Wording Guidance

Event Mangement
-On-Site Wedding Day Event Management 
-On-Site Ceremony Rehearsal Management
-Coordination Assistance of Rehearsal Dinner, Welcome Drink & Farewell Brunch
-Development of Formal Wedding Timeline, Hair & Makeup Schedule, Ceremony Outline, Wedding Decor List, & Vendor List
-Venue, Vendor, and Rental Management Throughout Process 
-Descriptive Bridal Party/Family Email Templates with Timeline & Photo Locations

Enhancements
-Bridal Shower Planning, Design & Coordination
-Welcome Bag Assembly & Delivery
-Amenity Basket Sourcing, Assembly & Delivery
-Bride & Bridal Party Styling Assistance (attend dress appointments and fittings)

 

The Investment

Your wedding will be one of the most memorable days of your life, and we believe it’s a celebration worthy of investment. The average Urban Soirée couples’ overall wedding budget begins at $125,000 and varies based on the scope of the wedding. During your complimentary consultation, we’ll put together a custom proposal based on your needs. Final pricing is determined by overall budget, level of service needs, wedding location, guest count, and complexity of logistics & design.